Typical forBusinesses using agenciesHealthcare and careWarehousing and manufacturingOffice
AI on agency candidates. A human chooses.
The agency sends ten profiles – who should you meet? Let the AI compare them with what you need. GoalCube removes names, age, gender and contact details before the AI sees the profiles, and a human decides who goes forward.
- Faster shortlistsThe AI compares profiles with your requirements.
- Fair from the startName, age and gender are hidden from the AI.
- Shared responsibility, clear recordsBoth you and the agency can show how the AI was used.
| Candidate | Born | Experience |
|---|---|---|
| Tomasz Kowalski | 1991-02-17 | 6 years |
| Sandra Gallagher | 1968-10-30 | 0 years in a warehouse |
| Noah Fitzpatrick | 1999-05-05 | 3 years |
Profile from the agency Tomasz Kowalski has 6 years' order-picking experience and a forklift licence. He can start straight away.
| Candidate | Born | Experience |
|---|---|---|
| [PERSON_1] | 30–39 years | 6 years |
| [PERSON_2] | 50–59 years | 0 years in a warehouse |
| [PERSON_3] | 20–29 years | 3 years |
Profile from the agency [PERSON_1] has 6 years' order-picking experience and a forklift licence. The person can start straight away.
Tomasz Kowalski and Noah Fitzpatrick hold a forklift licence and have order-picking experience, and should be invited. Sandra Gallagher has no warehouse experience, but has driven forklifts in construction. A human decides.
[PERSON_1] and [PERSON_3] hold a forklift licence and have order-picking experience, and should be invited. [PERSON_2] has no warehouse experience, but has driven forklifts in construction. A human decides.
Fictitious data. Point at a name or a pseudonym to see what belongs together.
What can you use AI for?
Choose a task. GoalCube works out the risk under the EU AI Act with fixed rules and tells you what to do.
Low risk. Approved automatically.
Recruitment is listed in Annex III of the EU AI Act. A human decides on each candidate.
Evaluating workers is high-risk. A human decides.
The example is simplified. In GoalCube you answer a few questions, and the classification follows fixed rules.
What the law says
Recruitment is high-risk – via an agency too
If you use AI to choose between candidates from an agency, that's recruitment under the AI Act.
Annex III, point 4(a), AI Act
Who is the controller?
The agency and you can both be controllers for candidates' data. Agree who does what.
Articles 24 and 26 GDPR
A human decides
A candidate mustn't be rejected by a machine alone.
Article 22 GDPR
Short and simplified. GoalCube helps you follow the rules; it is not legal advice.
Who will you meet? A human decides.
The AI has compared the profiles without names or age. The manager decides on each candidate and gives reasons.
Case facts
Tomasz Kowalski
- Experience
- 6 years of order picking
- Forklift licence
- Yes
- From the profile
- Can start straight away.
The AI’s recommendation
Invite
Reasoning: Relevant experience and licence.
The AI is unsure about:
Audit log
- Decisions are saved here with the time and a timestamp.
Your staff keep working. GoalCube keeps track of the rest.
Low risk is approved automatically under fixed rules. Anything that needs a human lands on This week’s list – typically around 5 minutes a week.
Compare the ten profiles from the agency with the job description.
Four profiles are a good fit. I've sent the recommendations to GoalCube, where you decide; I haven't seen names or ages.
4 awaiting a human · approx. 5 minutes
Waiting for you
- Decide on 4 candidates from the agencyRecruitment · the AI has recommended
- Confirm new use: agency candidatesHigh risk · a human must confirm
Approved automatically
- Summary of customer enquiriesLow risk · approved automatically on Monday
- Overview of supplier contractsLow risk · approved automatically on Tuesday
What you need
Start free with the overview. Add protection when you want to use AI on real data.
AI Map
Map
0 € per month
- AI inventory and AI policy
- Training with proof
- Deadlines, templates and report
Data Vault
Map and protect
from 9 € per month
- Everything in AI Map
- AI on your data, data stays in the EU
- Secret terms and documents
Data Vault + Human Decision
GoalCube for HR
from 15 € per month
- Everything in Data Vault
- A person decides on cases about people
- Passkey, log and timestamps
See all prices All prices are per month and exclude VAT. Pay yearly and get 2 months free. Prices apply from launch, which we expect in November 2026.
Questions and answers
Does the EU AI Act apply when the agency found the candidates?
Yes, to your own use of AI. If you use AI to choose between the candidates, that's recruitment and high-risk.
Who has to inform the candidates?
Whoever processes the data. Agree with the agency that candidates are told about your use of AI.
Can we hide age and gender from the AI?
Yes. GoalCube turns date of birth into an age band or hides it, and makes gender neutral.
Read more
- AI in practice
AI in recruitment: What is allowed when AI reads CVs and applications?
2 min readAI for CV screening is high-risk under the AI Act, and GDPR requires a human decision. The rules, and what a fair hiring process with AI looks like.
- The EU AI Act explained
When is AI high-risk? Annex III explained for ordinary businesses
3 min readRecruitment, HR decisions, credit, insurance and education are high-risk under the AI Act. See the list, the exceptions and what to do from December 2027.
- GDPR and AI
How do we show that a human made the decision? GDPR Article 22 and AI
6 min readUsing AI on applicants or staff? A human must really decide. What GDPR Article 22 on automated decision-making and the EU AI Act require – and how to prove it.
- GDPR and AI
Pseudonymisation or anonymisation – what's the difference, and what does GDPR require?
2 min readPseudonymisation vs anonymisation: pseudonymised data is still personal data; anonymous data is not. The 2025 EU court ruling, and what it means for AI.
Other solutions for suppliers
Ready to use AI on agency candidate data?
We expect to launch in November 2026. Join the waitlist and we’ll let you know when you can get started.