Typical forIT and developmentMarketing and designConsultingMedia and production
AI on freelancers. A human chooses. Names stay in the EU.
A freelancer is both a supplier and a person. Let the AI compare profiles, hourly rates and invoices – GoalCube hides names, VAT numbers and bank details, and a human decides who gets the job.
- The right freelancer, fasterThe AI compares skills and price without seeing names.
- A fair choiceA human decides who gets the job, and records why.
- Invoices checkedThe AI finds hours that don't match the agreement.
| Freelancer | VAT no. | Hourly rate (€) | Skills |
|---|---|---|---|
| Daniel Kavanagh | IE4122334T | 100 | Shopify, payments |
| Nicole Brady | IE4233445W | 110 | WordPress |
| Sebastian Grech | MT24344556 | 150 | Design, UX |
Profile Daniel Kavanagh has built 30 online shops, 12 of them with Adyen payments. Can start on 1 February. VAT no. IE4122334T.
| Freelancer | VAT no. | Hourly rate (€) | Skills |
|---|---|---|---|
| [PERSON_1] | [CVR_1] | 100 | Shopify, payments |
| [PERSON_2] | [CVR_2] | 110 | WordPress |
| [PERSON_3] | [CVR_3] | 150 | Design, UX |
Profile [PERSON_1] has built 30 online shops, 12 of them with Adyen payments. Can start on 1 February. VAT no. [CVR_1].
Daniel Kavanagh has the most relevant online-shop experience and the lowest price. Sebastian Grech is strong on design, but more expensive. Nicole Brady has no payments experience. A human decides who gets the job.
[PERSON_1] has the most relevant online-shop experience and the lowest price. [PERSON_3] is strong on design, but more expensive. [PERSON_2] has no payments experience. A human decides who gets the job.
Fictitious data. Point at a name or a pseudonym to see what belongs together.
What can you use AI for?
Choose a task. GoalCube works out the risk under the EU AI Act with fixed rules and tells you what to do.
Low risk. Names, VAT numbers and bank details are hidden.
A freelancer is a person. A human makes the choice and gives reasons (Article 22 GDPR).
Evaluating a person needs a human and transparency.
Low risk. Names are added back on your side.
The example is simplified. In GoalCube you answer a few questions, and the classification follows fixed rules.
What the law says
A sole trader is a person
A freelancer's name, VAT number and earnings are personal data, because the business and the person are the same.
Article 4(1) GDPR
A human decides
Turning down a freelancer based only on an automated assessment can hit them as a decision.
Article 22 GDPR
Freelancer or employee?
If the job looks like employment, the EU AI Act's rules on workers and Annex III can also come into play.
Annex III, point 4, AI Act
Short and simplified. GoalCube helps you follow the rules; it is not legal advice.
Who gets the job? A human decides.
The AI has compared profiles and prices without names. The project manager decides and gives reasons.
Case facts
Daniel Kavanagh
- Hourly rate
- €100
- Skills
- Shopify, payments
- From the profile
- 30 online shops, 12 with payments.
The AI’s recommendation
Choose
Reasoning: Most relevant experience and lowest price.
The AI is unsure about:
Audit log
- Decisions are saved here with the time and a timestamp.
Your staff keep working. GoalCube keeps track of the rest.
Low risk is approved automatically under fixed rules. Anything that needs a human lands on This week’s list – typically around 5 minutes a week.
Find the best freelancer for the new online shop among the 14 profiles.
Three profiles fit. I've sent the recommendation to GoalCube, where you choose; I haven't seen the names.
4 awaiting a human · approx. 5 minutes
Waiting for you
- Decide on freelancer for online shopDecision about a person · the AI has recommended
- Confirm new use: invoice checksLow risk · approve the rule
Approved automatically
- Summary of customer enquiriesLow risk · approved automatically on Monday
- Overview of supplier contractsLow risk · approved automatically on Tuesday
What you need
Start free with the overview. Add protection when you want to use AI on real data.
AI Map
Map
0 € per month
- AI inventory and AI policy
- Training with proof
- Deadlines, templates and report
Data Vault
Map and protect
from 9 € per month
- Everything in AI Map
- AI on your data, data stays in the EU
- Secret terms and documents
Data Vault + Human Decision
GoalCube for HR
from 15 € per month
- Everything in Data Vault
- A person decides on cases about people
- Passkey, log and timestamps
See all prices All prices are per month and exclude VAT. Pay yearly and get 2 months free. Prices apply from launch, which we expect in November 2026.
Questions and answers
Is data about freelancers personal data?
Yes, often. A sole trader is the same as the person, so name, VAT number, rate and assessments are personal data.
Can the AI choose freelancers?
It can recommend. A human should decide, and the freelancer should be able to find out what counted.
Can we check invoices with AI?
Yes. It's low risk when the AI only flags discrepancies. Names and bank details are hidden.
Read more
- GDPR and AI
How do we show that a human made the decision? GDPR Article 22 and AI
6 min readUsing AI on applicants or staff? A human must really decide. What GDPR Article 22 on automated decision-making and the EU AI Act require – and how to prove it.
- AI in practice
AI for contracts and procurement: How to use AI without giving your terms away
2 min readAI is good at finding deadlines and terms in contracts. What to watch out for: contact persons, confidentiality clauses, prices and project names.
- GDPR and AI
Can we use ChatGPT, Claude or Copilot on personal data?
5 min readUsing AI on personal data can be lawful – with a legal basis, only the data you need and a provider agreement. How to keep the real names in the EU.
- GDPR and AI
What legal basis do we have for using AI on personal data?
2 min readAI doesn't need a new legal basis, but the use must fit the purpose the data was collected for. Here are the usual bases and the test for a new purpose.
Other solutions for suppliers
Ready to use AI on freelancer data?
We expect to launch in November 2026. Join the waitlist and we’ll let you know when you can get started.