Replies to HR cases

Recorded 22/10/2026, 17:29:28 · Confirmed · All use of AI

The entry has been confirmed. Go back to the chat and type "continue": the AI carries on with the task.

What this means for you

High risk strict requirements: a human decides and everything is documented

  • A human decides each case about a person in GoalCube, with a reason.
  • You inform employees before you start. GoalCube has written the message. (from 2 December 2027)
  • You tell the people concerned that AI is involved. GoalCube has written the text. (from 2 December 2027)

And 2 more under "What the law requires".

GoalCube takes care of the rest: proof, reasons and codes instead of names.

Confirmed

Confirmed by CB 22/10/2026, 17:29:31. The AI's answers were approved without corrections.

View proof

Audit log entry no. 14 · fingerprint 14a7c5efc687e631…

✓ The entry matches the audit log and has not been changed. View the audit log

The use of AI

The AI assesses HR cases against the HR policy and suggests a decision. A person decides.

Dataset: HR cases autumn 2026

The answers (9 questions)

Is the AI used for any of this?

Which area is the AI used in?

Is the result used for decisions with a significant effect on people (for example job, pay, terms, benefits)?

Does the AI assess or rank people based on their traits, abilities or behaviour (profiling)?

Does the AI only carry out a narrow or preparatory task that does not replace or influence a person's own assessment?

Does the AI talk directly to customers, citizens or other people (e.g. a chatbot)?

Does the AI create text, images or audio that are published?

Does it involve personal data?

Does it involve confidential business data (e.g. contracts, prices, account numbers)?

What the law requires
  • Decisions about employment (for example promotion, terms, dismissal, task allocation, evaluation) is high-risk (Art. 6(2) AI Act, and Annex III, point 4(b)).

What GoalCube does for you (5)

  • Human oversight by a competent person with authority, who genuinely assesses the AI's result.
    GoalCube: GoalCube People decisions: a person decides each case · Art. 14 and 26(2) AI Act · from 2 December 2027
  • Keep logs for at least 6 months.
    GoalCube: GoalCube's tamper-evident log · Art. 26(6) AI Act · from 2 December 2027
  • Explain the decision if the person asks for it.
    GoalCube: The reason is saved with each decision · Art. 86 AI Act · from 2 December 2027
  • Decisions with a significant effect on people must not be made solely by automated means. The person has the right to human intervention and to contest the decision.
    GoalCube: GoalCube People decisions: a person decides each case and gives a reason · Art. 22 GDPR · applies now
  • Do not send personal data to the AI platform; use pseudonyms.
    GoalCube: GoalCube Personal data · Art. 5, 25 and 44 GDPR

What you need to do (5)

  • Use the system according to the provider's instructions for use and monitor its operation.
    Art. 26(1) and (5) AI Act · from 2 December 2027
  • Tell the people the decisions concern that AI is involved.
    Art. 26(11) AI Act · from 2 December 2027
  • Inform employee representatives and the employees affected before the system is put into use.
    Art. 26(7) AI Act · from 2 December 2027
  • Carry out a data protection impact assessment (DPIA).
    Art. 35 GDPR and Art. 26(9) AI Act · applies now
  • Make sure the staff who use the AI have sufficient AI literacy.
    Art. 4 AI Act · applies now (since 2 February 2025)

Simplified set of rules. Not legal advice.